1. NAME AND OBJECTS
The Club shall be called The Greenland Dog Club of Great Britain and shall be for the co-operation of owners and Greenland Dog lovers for the good of the breed, with the exchange of views and information on all subjects appertaining to the breed.
2. OFFICERS AND COMMITTEE
The Club shall consist of President, Vice Presidents, Chairman, Vice Chairman, Honorary Secretary, Honorary Treasurer, a committee and unlimited numbers of members.
The management of the Club shall be in the hands of the Officers of the Club and a Committee of up to seven members, all of whom shall retire after two years in service, but shall be eligible for re-election. The President shall be elected by members for a term of office of three years, but may stand for re-election. The Chairman, Vice Chairman, Honorary Secretary and Honorary Treasurer shall be ex-officio members of the Committee. Meeting shall be held as often as is deemed necessary but at least once every six months and four shall form a quorum for the transaction of business. The Committee shall have the power to co-opt in the event of positions becoming vacant between General Meetings. Those co-opted shall only hold office until the next general meeting of the Club at which elections of Officers and Committee takes place. No individual who has been a member for less than one year may be elected onto the Committee. Any Committee member who fails to attend three consecutive meetings shall ipso-facto cease to be a committee member.
4. ELECTION OF MEMBERS
Membership of the Club is at the discretion of the Committee. It is open to owners of Greenland Dogs and those that the Committee feel have the good of the breed at heart. Applicants shall forward a completed application form to the Secretary. He / She will place this before the Committee at their next meeting when such application shall be balloted – the method of ballot to be at the discretion of the Committee. Two (2) negatives shall exclude and no further application shall be considered for twelve months. Agreed members shall be accepted upon payment of subscription.
5. MEMBERSHIP LIST
A list of members with their addresses must be available for inspection if so requested by members of the club or by the Kennel Club.
6. VOTING RIGHTS
Each member shall be entitled to one vote one month after acceptance of Membership. Voting shall be by postal ballot. Where joint memberships are concerned, each shall have an individual voting right. Junior members up to the age of sixteen years are accepted but shall have no voting rights.,
7. CLUB PROPERTY
The property of the Club shall be vested in the Committee. In the event of the Club ceasing to exist a General Meeting shall be called to decide on the disposal of the Club’s assets and the outcome of the meeting notified to the Kennel Club. A final statement of account shall be forwarded to the Kennel Club within six months of the winding up of the Club.
8. CLUB ACCOUNTS
That a banking account be opened in the name of the Club into which all the revenues of the club shall be paid and from which withdrawals shall only be made upon the signature of two or more Officers, one of whom shall be the Treasurer. The accounts shall be kept by the Treasurer and be presented at the Annual General Meeting, when either one auditor or two scrutinisers shall be appointed to audit the accounts for the year preceding the Annual General Meeting.
The annual subscription shall be such amount as agreed by the members in General Meeting and notified to the Kennel Club. Subscriptions are due on 1st January. No member whose subscription is unpaid is entitled to any of the privileges of membership and if the member shall fail to pay the outstanding subscriptions by 1st March, his / her name shall be erased automatically from the register. Acceptance back on the register will be dependent upon a new application and payment of arrears.
10. EXPULSION OF MEMBERS
Any member shall be suspended under Kennel Club rule A42j(4) and / or any member whose dog(s) is / are disqualified under Kennel Club rule A42j(8) shall ipso-facto cease to be a member of the club. If the conduct of any member shall in the opinion of the Committee of the Club be, or be likely to be, injurious to the character or interests of the Club, the Committee of the Club may, at a meeting (the notice convening which includes as an object, the consideration of the conduct of a member), determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him / her. Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising him / her of the place, date and hour of the meeting that he / she may attend and offer an explanation. If, at the meeting, a resolution to expel is passed by a two-thirds majority of the members present and voting, his / her name shall forthwith be erased from the list of members, except that he / she may, within two calendar months from the date of such meeting, appeal to the Kennel Club upon and subject to such conditions as the Kennel Club may impose.
11. FINANCIAL YEAR
The financial year of the Club shall be June 1st to May 31st.
12. ANNUAL GENERAL MEETING
The Annual General Meeting shall be held in the Autumn, before the working season starts, for the following purposes: to receive the report of the Committee and the Balance sheet, to elect Officers and to discuss any resolution duly placed on the agenda for which 28 days notice has been given to the Hon Secretary. No business shall be transacted at an AGM unless thereof appears on the agenda, with the exception of routine matters or those which in the opinion of the Chairman of the meeting are urgent. 14 days notice will be given in writing of such meetings and sent with the agenda to members. The meeting will also be advertised in the Club magazine as such in advance as possible
12a. SPECIAL GENERAL MEETING
A special general meeting shall be summoned by the Hon Secretary if either 6 members or 5% of membership send in a signed requisition stating the subject to be discussed and requesting a SGM. No other business other than that detailed on the agenda can be discussed at a SGM.
13. AMENDMENTS TO THE RULES
These may only be made at a General Meeting with the specific proposals on the agenda. Any alterations to the Rules passed at a general Meeting or at an AGM shall not be brought into force until the Kennel Club has been advised given its approval of the alterations.
14. ANNUAL RETURNS TO THE KENNEL CLUB
The Officers acknowledge that during the month of January each year, the Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for the continuance of registration and that by the 31st July each year, other returns, as stipulated by the Kennel Club regulations for the maintenance of title of clubs be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Club which may occur during the course of the year.
15. FINAL AUTHORITY
The Kennel Club shall be the final court of appeal in all matters of dispute.
The Club shall not join any Federation of Societies and Clubs.
17. UNDISCHARGED BANKRUPT
No person whilst an undischarged bankrupt may serve on the Committee or hold any other office or appointment within a Kennel Club Registered Society.
18. BREED CLUB JUDGES LIST
The Club must produce a list of Judges each year which must be submitted to the Kennel Club as part of the club’s Annual Returns. Judges lists for the Greenland Dog Club of Great Britain should be divided into three parts namely A3, B and C and must indicate the date on which the lists expire. Membership of the society must not be a prerequisite for inclusion in it’s lists.
No person knowingly supplying a dealer with puppies or dogs for home or export may become or remain a member of the Club.
The Greenland Dog Club of Great Britain is dedicated to preserving and perpetuating the quality and characteristics of this natural breed and in protecting it from exploitation